Administrative Specialist - School of Education

  • Full Time
  • Madison

Website University of Wisconsin

  • Location: Madison, Wisconsin
  • Category: Administration
  • Employment Type: Partially Remote
  • Employment Type: Staff-Full Time
  • Application Period Opens: Apr 8 2024 at 2:20 PM CDT
  • Apply By: Apr 24 2024 at 11:55 PM CDT
  • Job Number: 295739-AS

Job Summary:

The office of Professional Learning and Community Education (PLACE) facilitates engaging and impactful learning that connects the larger community with UW-Madison School of Education research and resources. Using the expertise of faculty, staff, and community stakeholders, PLACE develops and supports learning experiences in the arts, health, and education to enhance the quality of life in Wisconsin and beyond.

The Administrative Specialist reports to the Director of Business and Operations, and provides critical administrative support, including:
-managing daily financial, human resources (HR) and office management tasks
-purchasing goods and services including processing requisitions, purchase orders, payment to individuals and/or companies, airfare, and expense reimbursements
-overseeing payroll, recruitment, hiring, and job appointments
-arranging meetings of various shapes and sizes in locations nationwide
-acting as the first point of contact for people seeking information related to programming and events

Equity, diversity, and inclusion are integral to achieving the vision of the School of Education. The School of Education and PLACE recognize that our desire to be an anti-racist, unbiased, and inclusive community is ongoing and involves shared commitment, responsibility, action, and accountability. If this role speaks to you, we encourage you to apply.


Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.

  • 35% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
  • 35% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
  • 10% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
  • 10% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
  • 5% Serves on committees and attends meetings, representing the interests of the unit or program
  • 5% Schedules and organizes events focused on team building and creating community amongst staff

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor’s Degree


Qualifications (required):
The ideal candidate will have:
The ability to think critically and strategically to solve problems
The ability to exercise independent judgment and set priorities to meet the demands of the position
The ability to multitask
Excellent attention to detail and organizational skills
Excellent written and verbal communication skills
Experience with Microsoft Office Suite and Adobe Acrobat
Experience following established policies and procedures to purchase goods and services
Experience working with sensitive or confidential information

Qualifications (preferred):
An interest or background in the arts, health, and/or education
Experience with UW software and financial systems (such as JEMS, HRS, ShopUW+ and WISER)

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



Minimum $48,500 Maximum $60,000 ANNUAL (12 months)
Depending on Qualifications

Actual pay is determined at hire and is based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off, competitive insurances and savings accounts, and retirement benefits.

How to Apply:

To apply for this position, click the Apply Now button.

Applicants will be prompted to upload a cover letter and resume.

References will be requested from top candidates after interview.


Matthew Freid
[email protected]
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Specialist(AD006)



Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

To apply for this job please visit

MKE Pridefest 2024 - block
DCHS Wildlife Center

Pin It on Pinterest

Share This