Assistant Director - Merit Aid & Admissions

  • Full Time
  • Madison

Website University of Wisconsin

JOB NO:273676-AS

JOB SUMMARY: As a newly created position within the Wisconsin School of Business (WSB), this position will have the autonomy to create efficient processes for awarding merit. They will administer the programs funds, ensure compliance with donor intent and implement procedures. They will have the ability to be strategic in how this role is fully developed.

The Assistant Director, Merit Aid and Admissions will report to the Director of Admissions for the MBA and Master’s Programs. They will be a part of the operations and admissions team, and work with three MBA programs, five Master’s programs, and directors of the various knowledge centers within the WSB.

To be successful in the role, the person must be operationally minded, desire to create new processes and implement new methods that are more effective and efficient. Being a detail oriented person is critical and being able to work independently and with little direction.

This position is responsible to manage the merit aid funding, processing, training and development of MBA and Master’s awards within the Wisconsin School of Business (WSB), which include scholarship, assistantships, fellowships and tuition awards.

RESPONSIBILITIES: Supports all scholarship and/or fellowship activities. Provides strategic oversight of scholarship and/or fellowship plans that support the recruitment, retention, and academic success of the students.

  • 10% Leads and develops strategy around the implementation and maintenance of scholarships and/or fellowships that accomplish recruitment and retention goals and meet stakeholder intent
  • 20% Implements scholarship/fellowship processes to meet established policies and strategic direction
  • 30% Works within the electronic scholarship and/or fellowship system to facilitate the application and awarding process
  • 10% Participates in and provides training and support for departments, programs, and students in use of the scholarship system and/or in fellowship and other funding options
  • 10% Builds strong relationships with campus and college partners, departments, targeted higher education institutions, and external partners to identify funding opportunities for students and ensure best practices in related activities
  • 10% Provide operational support to the application processing during pique deadlines
  • 10% Application review for master’s program
INSTITUTIONAL STATEMENT ON DIVERSITY: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Bachelor’s Degree
– Three years of professional experience

– Work experience in scholarship/fellowship awarding desired
– Experience in higher education administration and scholarship experience in higher education highly desirable
– Proficient use of Microsoft tools, especially Word and Excel
– Experience with scholarship software or similar application software
– Ability to research and use information across online systems to complete tasks or solve problems
– Ability to analyze and solve problems creatively and efficiently
– Ability to identify, rapidly learn, and apply appropriate information systems, processes, and technology tools
– Familiarity with budgeting and human resources systems and processes
– Skillful in communicating effectively and professionally, both verbally and in writing
– Student services experience and broad based knowledge of other campus student services areas will be valuable
– Experience with Oracle/PeopleSoft, Wisconsin Data Mart for the Shared Financial System (WISDM/WISER), and the ability to generate and analyze reports from these systems is a plus

WORK TYPE: Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

SALARY: Minimum $55,000 ANNUAL (12 months)
Depending on Qualifications
The employee in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.
ADDITIONAL INFORMATION: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Diversity and inclusion are primary values for the Wisconsin School of Business and are integral to achieving our strategic goals. We seek candidates with an awareness of and commitment to the principles of diversity and inclusion across all spectrums. Our school is committed to continuously increasing the cultural competence of its staff and faculty members through school-wide forums and professional development opportunities.

HOW TO APPLY: Please complete the online application and attach a cover letter addressing your qualifications and experiences specifically relating to the responsibilities of this position as described along with a comprehensive resume.

Our search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. We will notify all applicants once the search is completed and we have selected a top candidate. As applicants move on to next steps in the process, they will be asked to provide names and contact information (e-mail address, phone number, and mailing address) of at least three references.

CONTACT: Tianwei Miller
[email protected]
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

OFFICIAL TITLE: Scholarship/Fellowship Officer(AE081)
EMPLOYMENT CLASS: Academic Staff-Renewable
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

APPLICATIONS OPEN:JAN 20 2023 Central Standard Time

To apply for this job please visit

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