Dance Department Administrator

  • Full Time
  • Madison

Website University of Wisconsin

JOB NO:275461-AS

JOB SUMMARY: The UW-Madison Dance Department is a leader and innovator in the field of dance. Our institution was the first in the nation to establish a dance degree program in higher education. It was here, on the campus of the University of Wisconsin-Madison, in 1926, under the leadership of dance pioneer Margaret H’Doubler, that dance became a rigorous academic discipline, and the body became the route to scientific inquiry, self-discovery, creativity, and citizenship. Our department and its world class faculty and professional staff are committed to excellence through teaching and research, and we strive to impact the world within and outside of the university, through the Wisconsin Idea, with the aim to improve people’s lives through dance. In addition to our BFA and BS degree programs in dance, the department offers four certificates (Dance, Dance Studies, Dance/Movement Therapy, and Pilates), brings elective dance courses to hundreds of students each semester, and welcomes pre-collegiate students to campus for summer intensive study and dance festivals. We also produce several concerts and host internationally renowned guest artists each academic year. Our dedicated dance space–the beautifully renovated historic Lathrop Hall–is located in the heart of UW-Madison, near Lake Mendota, the state capitol, and downtown Madison. Our facility includes five spacious dance studios, a Pilates equipment lab, and the H’Doubler Performance Space, a 240-seat proscenium theater.

The Dance Department Administrator leads the business operations of the department and provides expertise to the Chair and Executive Committees to support department excellence and growth. The Department Administrator also leads the Administrative Leadership Team and serves as a liaison between the operational staff and the formal leadership structure. This person manages budgeting, funds tracking, and financial reporting in ways that build transparency and trust among all stakeholders. The Department Administrator plays a key role
in ensuring that department resources are managed equitably and responsibly. The role supervises staff and ensures support for daily operations including human resources, facilities operations, event planning, instructional administration, purchasing, and other business functions.

Successful candidates will bring a minimum 5 years experience leading an organization, department, project, or team, including experience supervising 2 or more employees. This person will be proficient in Excel and will be able to master new systems and programs quickly. Significant experience with budgeting, financial reporting, and fund management is essential to this work, as are excellent verbal skills, both in person and in writing. An ideal candidate will have experience with and understanding of HR systems and will be able to cover HR functions as needed. The administrative leader we seek will have strong interpersonal skills and emotional intelligence, with experience guiding teams through change and approaching work from a systems improvement perspective. This person will be able to prioritize the most impactful work while managing many tasks and competing deadlines. Skills that are helpful but not required include familiarity and experience with the UW-Madison and/or School of Education and its administrative systems. Interest and experience in the performing arts, particularly dance, is a plus.

RESPONSIBILITIES: Leads and performs activities that ensure that education and research programs are delivered effectively, efficiently, and securely. Supports, plans, organizes, directs, evaluates, and improves operations, education programs, research programs, and information systems. Performs administration, regulatory compliance, and operational services. Serves as the designee of and reports directly to the Department Chair providing leadership for the management team and is responsible for the administration of the Department’s research, teaching, and service programs. Acts independently on behalf of the Chair serving as the primary representative of the department to stakeholders defined as chair, faculty, staff, school, campus, and external (federal, state and external granting agencies). Criteria for use of this title series is determined at the UW institutional level. Please consult with your UW HR Department for additional information.

  • 20% Provides leadership for the strategic and short-term planning processes, as well as obtaining and validating data needed for strategic decision-making
  • 10% Provides leadership, guidance, and management of the department’s research, teaching and service programs, and staff to ensure efficient and effective operations
  • 40% Provides leadership in developing and administering budgets. Oversees financial operations including grants, contract, and other funds to ensure adherence to prudent and generally accepted accounting practices, and compliance with Federal, State, university, and sponsor rules, regulations, laws and bylaws
  • 10% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • 10% Leads the Department’s administrative staff and structure, and serves as liaison between operational teams and the Chair and Executive Committee.
  • 10% Develops policies, procedures, and guidelines for optimal department functioning. Shepherds these through approval processes where needed. Communicates these policies, procedures, and guidelines to department stakeholders.
INSTITUTIONAL STATEMENT ON DIVERSITY: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

EDUCATION: Preferred
Master’s Degree
In business, arts management, non-profit administration, or a related field

Bachelor’s Degree
A liberal arts education is required

QUALIFICATIONS: Minimum 5 years experience leading an organization, department, project, or team, including experience supervising 2 or more employees.
Preference toward experience in arts management, business, non-profit administration, or a related field.
WORK TYPE: Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
The person hired into this position will start onsite initially with the possibility of a hybrid (partial on-site, partial remote) work schedule. This can be discussed at time of interview/offer.

SALARY: Minimum $80,000 ANNUAL (12 months)
Depending on Qualifications
HOW TO APPLY: Apply online by loading a cover letter outlining your interest in and qualifications for the position, a current resume, and a list of three professional reference contacts.
CONTACT: Sarah Gomez Rendon
[email protected]
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

OFFICIAL TITLE: Department Administrator II(AD026)
EMPLOYMENT CLASS: Academic Staff-Renewable
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

APPLICATIONS OPEN:MAR 8 2023 Central Standard Time

To apply for this job please visit

Atlas Counseling
Forward Fertility

Pin It on Pinterest

Share This