Dance Department Facilities Coordinator

  • Full Time
  • Madison

Website University of Wisconsin

  • Location: Madison, Wisconsin
  • Category: Facilities and Capital Planning
  • Employment Type: Staff-Full Time
  • Employment Type: Staff-Part Time
  • Application Period Opens: Apr 1 2024 at 10:50 AM CDT
  • Apply By: Apr 15 2024 at 11:55 PM CDT
  • Job Number: 294940-US

Job Summary:

The UW-Madison Dance Department is a pioneer in dance and the first institution in the US to have a degree program in dance. The department considers the body a gateway to scientific inquiry, creativity, self-discovery, and citizenship. Our world-class faculty and professional staff are committed to excellence in research and teaching, using the Wisconsin Idea to positively impact people’s lives through dance. We offer BFA and BS degree programs in dance, four certificates, elective dance courses, summer intensive study, and dance festivals.

Our facility at Lathrop Hall features five spacious dance studios, a Pilates equipment lab, and the H’Doubler Performance Space, a 240-seat theater.

We are looking for a facilities coordinator who is detail-oriented and organized to oversee space and services at our facilities. The ideal candidate will be able to effectively coordinate and communicate scheduled maintenance conducted by campus and school facilities and planning management groups, be the main point of contact for emergency and routine repairs, and ensure compliance with regulatory requirements and industry standards. In addition, the facilities coordinator will also be responsible for managing employee (student hourly worker) performance, preparing reports on building findings, and monitoring budgetary expenses in conjunction with school and campus facilities stakeholders related to maintenance services. This position is expected to be hired at .8 FTE. The role involves:

Building Oversight
Regularly inspect and maintain the condition of the building, especially dance studios, lobby, and parlor.
Communicate maintenance, construction, cleaning updates and needs to the Administration Team and Chair.
Act as the department’s liaison with internal and external vendors, contractors, units, and service partners.
Submits Facilities Planning and Management work orders and tracks progress. Communicate promptly with divisional and campus facilities staff if a work order still needs to be completed.
Remain up to date with university safety training.
Organizes and conducts departmental building-related projects and initiatives for the Administration Team and Department Chair as needed.
Oversee fire, tornado, and other emergency drills for the building.
Tag furniture and equipment for either trash, recycling, or surplus and work directly with related university partners for removal.

Space Access Coordinator
Arrange supplementary services such as janitorial, security, furniture, equipment, temporary alterations, electrical capability, and audiovisual equipment to assist with various special events.
Attend functions to oversee activities and resolve any issues that may arise.
Ensure all property is returned to its rightful place and that standard operating conditions are restored after events.
Manages and maintains the KeyWatcher access system and ensures up-to-date and accurate key access lists.
Works directly with Dance shareholders to grant key access per departmental policies and procedures.
Manage scheduling of space requests for faculty, staff, and students in our room reservation system.
Point of contact for University, Student Organization, and Outside group requests for space.
Tracks and monitors inventory keys and accounts for all the keys in use.
Assists in enforcing departmental and university space utilization policies.

Departmental Office Support
Collaborate closely with stakeholders and department members to develop effective facility solutions.
Assist faculty and staff with office-related needs like phone, temperature, internet, and moving tasks.
Assist in designing and implementing renovations to meet departmental needs and building requirements.
Perform other duties as assigned by the Dance Department.
Monitor, track, and order inventory of building and studio-related supplies.
Supervises hourly student employees who aid in departmental support services.

Department Event Support Services
Tracks inventory of performance and event supplies.
Organize and clean departmental costumes in our inventory.


Responsible for the security, custodial, grounds, recycling, repairs, maintenance, and utility services of facilities to ensure that they meet the needs of the university and its employees.

  • 10% Coordinates scheduled mechanical and electrical services within an area of responsibility, administering preventive maintenance programs for facilities, inspecting facilities to determine repair or replacement needs, and supervising the performance of emergency and routine maintenance on campus facilities within the area of responsibility
  • 10% Coordinates the maintenance of protection systems such as fire panels, smoke/heat detectors, sprinkler systems, and pumps in accordance with regulatory requirements and industry standards including ensuring emergency generators/power systems, rigging systems, and elevators are properly maintained in accordance with industry standards and are operational at all times
  • 15% Ensures that the work performance of employees in the area of responsibility and maintenance zones or sections as a whole meet standards and expectations
  • 15% Prepares reports of building findings with recommendations to address identified maintenance or facility improvement issues
  • 10% Budgets and monitors costs involved with services including waster services, recycling management and maintenance groups
  • 20% Ensures buildings are maintained by touring the common areas/public spaces, tracking and identifying needed repairs, and communicating with building managers and department administrators
  • 20% Oversee and track keys and departmental assets inventory, as well as controlling the access to reserved building spaces.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit:“>Diversity and Inclusion


Associate’s Degree

Bachelor’s Degree


Facilities Experience:
Preferred 2+ years of experience in facilities coordination that may include security, custodial, grounds keeping, recycling, repairs, maintenance, and utility services.

Building and Emergency Response:
Ability to effectively communicate building conditions to key stakeholders.
Knowledge of, or ability to learn, safety protocols and procedures, including fire and tornado drills.

Space Access Coordination:
Previous experience managing key access systems.
Ability to coordinate supplementary services for special events.
Experience managing room reservation systems and space requests.

Adaptability and Initiative:
Willingness to perform other duties as assigned by the department.
Ability to adapt to changing priorities and handle multiple tasks simultaneously.

Work Schedule:

This position is expected to start at 80% FTE with the following schedule: Monday, Tuesday, Thursday, and Friday from 7:45 a.m. to 4:30 p.m. with a 45-minute lunch.

Work Type:

Full or Part Time: 80% – 100%

Appointment Type, Duration:



Minimum $19.00 HOURLY
Depending on Qualifications

How to Apply:

– A cover letter describing how your experience and qualifications meet the requirements of this position.
– A current resume or CV.
– A list of three professional references, including contact information. References will not be contacted until the final interview stage.


Chris Hofland
[email protected]
Relay Access (WTRS): 7-1-1. See“>RELAY_SERVICE for further information.

Official Title:

Facilities Coordinator(FP092)



Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:“>

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The“>Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

To apply for this job please visit

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