Event Manager

  • Full Time
  • Madison

Website University of Wisconsin

JOB NO:273859-AS

JOB SUMMARY: The College of Letters & Science (L&S), the largest college at the University of Wisconsin-Madison, is home to a tremendous breadth and depth of departments and degree-granting programs in the humanities, natural, physical, and biological sciences, social sciences, and the computing, data, and information sciences.

We are seeking an experienced professional to join our team as the L&S Event Manager. This is a newly created position that will report directly to the Associate Dean for Operations and Staff. As the L&S Event Manager, you will specialize in planning, scheduling, delivering, and documenting thoughtful and innovative College events, both in-person and virtual, that align with L&S strategy. Responsibilities will include leading the logistics for a wide range of events, including recurring College-wide meetings; special events such as trainings, award ceremonies and a variety of outreach activities.

You will also be responsible for directing the operations of internal events, including set-up, registration, and orchestrating event planning staff to ensure efficient and economical operations that are in line with institutional policies and procedures and meet the overall goals of the event. Successful delivery of many events will require physically demanding activities such as packing supplies, transporting them to and from venues, moving tables, etc. In this position, you will also work with approved vendors to deliver some events.

As the L&S Event Manager, you will collaborate with various members of the L&S Administration community, including those in the Dean’s Suite, Business Services, Strategic Communications and Advancement, Teaching & Learning Administration, and Diversity, Equity & Inclusion, as well as the Wisconsin Foundation and Alumni Association.

RESPONSIBILITIES: Directs daily operations of events, including monitoring the budget and/or supervising event planning staff to ensure that operations run efficiently, economically, and in line with department goals and policy.

  • 65% Establishes and executes day-to-day operational functions and goals of events to align with existing strategy
  • 10% Identifies, proposes, and implements new or revised unit operational policies and procedures
  • 15% Monitors the budget and approves expenditures
  • 10% Establishes and sustains relationships with internal and external stakeholders
INSTITUTIONAL STATEMENT ON DIVERSITY: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

EDUCATION: Preferred
Bachelor’s Degree
or equivalent
– Minimum of 5 years experience managing a variety of events, or equivalent education/experience
– Demonstrated commitment to excellent customer service and working effectively as a member of a team
– Strong attention to detail and documentation skills
– Independent problem-solving and time management skills
– Flexible/growth mindset

– Experience delivering a diverse portfolio of high-profile events
– Understanding of policies and procedures relevant to event planning and delivery at UW-Madison, including those being funded from various sources including gift funds
– Proven ability to conceptualize and execute innovative events with demonstrated impact

WORK TYPE: Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

SALARY: Minimum $49,700 ANNUAL (12 months)
Depending on Qualifications
The typical starting salary for this position is $55,000 – $71,000, depending on qualifications and experience. The full salary range for this position is $49,700 – $92,300. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and saving accounts; and retirement benefits.
HOW TO APPLY: To apply for this position you will need to upload a cover letter, resume, and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Cover letters will be used as a writing sample and to determine the best-qualified applicants. Thus your cover letter should address your qualifications as they pertain to the minimum number of years and type of relevant work experience listed above.

Selected applicants will be invited to participate in virtual interviews (via zoom) the week of February 7, 2023. Those moving on to second round interviews will be invited to participate in in-person interviews, at UW-Madison the week of February 20, 2023.

For questions on the position, contact Tina Nielsen, [email protected].

CONTACT: Stella Luong
[email protected]
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

OFFICIAL TITLE: Event Manager(DS025)
EMPLOYMENT CLASS: Academic Staff-Renewable
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

APPLICATIONS OPEN:JAN 24 2023 Central Standard Time

To apply for this job please visit jobs.hr.wisc.edu.

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