Library Archive Manager I

Website University of Wisconsin

Working Title: Head, Collection Management
Position Number 02323680
Division UWM Libraries
Department B504000 Collections & Resource Management
Position Type Non-Teaching Academic Staff
Appointment Type Non-Teaching, Ongoing/Probationary
FLSA Status Exempt
Percent 100
Posting Type Staff
Introduction (Description of School/College/Dept/Program)
As Wisconsin’s only public urban research university, the University of Wisconsin-Milwaukee has established an international reputation for excellence in research, community engagement, teaching and entrepreneurism. Designated as an R1 institution, UWM educates more than 24,000 students and is an engine for innovation in southeastern Wisconsin.

The UWM Libraries—Golda Meir Library on the Milwaukee campus and two branches, UWM at Waukesha Library and UWM at Washington County Library—advance the institutional mission by providing access to holdings of more than 5.4 million physical items, 1.2 million e-books, and 142,000 digital serials.

The UWM Libraries value diversity in all of its forms, including who we are, how we think, and what we do. We strive to create a sense of belonging for all people, including those who have been historically underrepresented at UWM.

Job Summary
The Collection and Resource Management Head works collaboratively to develop, manage, and regularly assess library collections that support the teaching, learning, and research needs of the UWM community. The Head provides leadership and direction for a highly effective staff that works across technical service areas, including resource acquisition and renewals, electronic resources life cycle and workflows for continuing resources, physical processing, and basic preservation. Specific areas of responsibility are described below. The ideal candidate will communicate effectively with faculty and other stakeholders, collaborate with other library managers to advance shared goals, and serve as a resource for library staff generally. They will be passionate about library collections, embrace data-informed decision-making, and support their team members in achieving excellence.
Reports to the Library Associate Director for Collections and Resources.

    • Under the direction of the Associate Director, manages the general collection budget
    • Maintains vendor relationships including license negotiations, vendor-led training, and communication
    • Develops assessment strategies and analyzes quantitative and qualitative data to inform the strategic allocation of the Libraries’ collection budget, as well as decision processes for the selection and management of content in all formats
    • Provides leadership on special projects and initiatives, and implements strategic directions
    • Participates in the development and implementation of policies, procedures, and guidelines
    • Collaborates with other library managers to advance collection development goals
    • Communicates with library and campus stakeholders on new and existing content
    • Maintains knowledge about and contributes to library engagement with emerging trends in collection development and scholarly communication
    • Provides day-to-day management and oversight of department operations and services
    • Supervises staff in Collection Management


The starting annual salary for this position is $63,000. The University of Wisconsin System offers a comprehensive benefits package to its employees, including health insurance and employer contribution to retirement. Paid leave benefits for this 12-month appointment include 176 hours vacation, 176 hours sick leave (during the first 18 months and 96 hours thereafter), 36 hours personal holiday, and 72 hours legal holiday. Leave is granted on a fiscal year basis, July 1-June 30. Depending on the start date and percentage of appointment, leave may be pro-rated. The 2022 benefits summary for academic staff is found at .
Minimum Qualifications
    • MLS/MLIS from an ALA accredited institution
    • 2 years of relevant experience in acquisitions, management, or assessment or equivalent comparable experience
    • 2 years with staff supervision
    • Effective interpersonal, oral, and written communication skills


Preferred Qualifications
    • 5 years of relevant experience in acquisitions, management, or assessment or equivalent comparable experience
    • Collaborative leadership style with strong problem-solving skills
    • Aptitude for evaluating workflows with an eye toward increasing efficiencies
    • Record of developing partnerships and communicating effectively
    • Understanding of current trends and best practices in the selection, acquisition, and management of library collections and resources
    • Experience developing and maintaining relationships with vendors, including negotiating licensing terms
    • Experience working in or with an academic library consortium
    • Familiarity with physical processing, bindery, and basic library preservation techniques
    • Experience working with diverse populations


Application Instructions
Completed application materials must include a cover letter addressing the minimum and preferred qualifications for the position as listed above, a resume, and a document containing three professional references (phone number, email address, etc.).

In instances where the Search and Screen Committee is unable to ascertain from the candidates’ application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications.

Application Deadline 10/14/2022
Continuous (Open Until Filled?) No
If Continuous, Initial Review Date
Position Contact Name Amanda Klug
Contact Phone 414-290-7212
Contact Email [email protected]
Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.
Legal Notices
AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Title and Total Compensation Project

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit:

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