Property Control Accountant

  • Full Time
  • Madison

Website University of Wisconsin

JOB NO:258773-AS

JOB SUMMARY: Under the general supervision of the Assistant Director of Property Control, this position supports the campus-wide policy and procedures associated with capital equipment recognition on the annual financial statements. The Property Control team members are part of the Financial Information Management Group of Business Services. This group works to support the proper accounting and attestation of financially recognized capital equipment values including guidance on capital cost valuations, physical inventories, loans, transfers, audits, dispositions, training, and analytics. The team is responsible for the consistent evaluation and maintenance of the asset management module of UW Madison’s financial software in accordance with GAAP, Federal, State and UW System reporting requirements.

Principal duties:

A. Maintain, and strengthen as applicable, internal controls and compliance of UW-Madison capital equipment in accordance with State of Wisconsin, Federal Management Circulars, University of Wisconsin policies and procedures.

1. Maintain a database for all movable capital equipment at UW-Madison.
2. Analyze all posted transactions (purchases or fund transfers) in the capital equipment class codes in order to confirm adherence to policies and enter information into the database. Handle campus-wide conversations on transactions that do not qualify for capitalization.
3. Coordinate proper accounting and record-keeping for disposals of capital equipment, whether through trade-in, sale through the UW Surplus Property Store (SWAP) or scrapping of equipment.
4. Coordinate property transfers to and from the University in compliance with University, State and Federal regulations.
5. Assist in the processes for tracking equipment fabricated from multiple component parts.

B. Prepare and analyze compliance report requirements within the Property Control Office.

1. Use data analysis tools to extract and analyze property control data to provide capital equipment gross value, depreciation, and net book value for various reports both internal and external to UW-Madison campus.

C. Maintain communications with customers of the capital equipment system and other miscellaneous duties.

1. Monitor the property control e-mail box.
2. Maintain a network of Departmental Property Administrators (DPA).
3. Maintain/update and improve property control manuals and property control website.
4. Coordinate training and day-to-day duties of student employees in Property Control.

RESPONSIBILITIES: Performs general accounting duties following generally accepted accounting principles and procedures. Prepares financial reports and assists with budgeting. Ensures the accurate recording and reporting of the business unit’s financial transactions.

  • 30% Organizes, prepares, and updates basic financial statements, monthly and year-end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting of financial transactions
  • 20% Prepares and analyzes financial data, reports and records, identifies discrepancies, investigates, recommends, and implements basic solutions as needed
  • 20% Assists with accounting and reviewing reconciliations, journal entries, schedules, and reports
  • 15% Answers questions and provides accounting related information to internal and external stakeholders according to established policies and procedures
  • 5% Assists in preparing budgets and financial projections
  • 10% Prepares and/or approves financial transactions and payments
INSTITUTIONAL STATEMENT ON DIVERSITY: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

EDUCATION: Preferred
Associate’s Degree in accounting, finance or related field of business studies preferred
– Minimum of 2 years professional experience.
– Experience in working with complex automated systems and processes. Knowledge of University, State, Federal and/or Nonfederal rules and regulations. Familiarity with University financial systems such as SFS and WISER.
– Demonstrates extensive detail-orientation skills, research and problem-solving abilities. Highly proficient using Microsoft Excel and Microsoft Desktop environment.
COVID-19 CONSIDERATIONS: UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: Please visit for the most up-to-date information.
WORK TYPE: Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

SALARY: Minimum $45,000 ANNUAL (12 months)
Depending on Qualifications
Actual pay will depend on experience and qualifications.
ADDITIONAL INFORMATION: This position is primarily remote. However, there will be times when on-site campus work is required.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

HOW TO APPLY: To begin the application process, click the Apply Now button.

You will be asked to provide a cover letter and resume addressing your skills and experience as they relate to the qualifications and duties in this job description.

CONTACT: Michele Blakeman
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

OFFICIAL TITLE: Accountant I(FN001)
EMPLOYMENT CLASS: Academic Staff-Renewable
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

APPLICATIONS OPEN:MAY 23 2022 Central Daylight Time

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