Theater and Drama Department Administrator

  • Full Time
  • Madison

Website University of Wisconsin

  • Location: Madison, Wisconsin
  • Category: Administration
  • Employment Type: Onsite
  • Employment Type: Staff-Full Time
  • Application Period Opens: May 13 2024 at 4:05 PM CDT
  • Apply By: Jun 2 2024 at 11:55 PM CDT
  • Job Number: 298464-AS

Job Summary:

The Department of Theatre and Drama is committed to developing future generations of theatre artists, technicians, scholars and audiences. We are looking for an energetic and experienced professional interested in joining a diverse, dynamic, and collaborative administrative team. The departments of Theatre and Drama, Art, and Dance are housed in UW-Madison’s highly acclaimed School of Education, which values interdisciplinary educational experiences and supports and furthers the Wisconsin Idea locally and globally. The University of Wisconsin – Madison, one of our country’s leading research universities, is a lakeside campus located in Madison, WI praised for its great natural beauty and quality of life. The department administrator reports to the Department Chair.

The Department of Theatre and Drama Administrator leads the business operations of the department and provides expertise to the Chair and Executive Committee to support department excellence and growth. This person manages budgeting, funds tracking, and financial reporting. This position will also be responsible for departmental human resources functions, including administering recruitments, hiring, onboarding, payroll, benefits, and offboarding. The role supervises staff and ensures support for daily operations including human resources, instructional administration, purchasing, and other business functions.

This person will be proficient in Excel and will be able to quickly learn new systems and programs quickly. Significant experience with budgeting, financial reporting, and fund management is essential to this work, as are excellent verbal skills, both in person and in writing. Additionally, an ideal candidate will have substantial experience with and understanding of HR systems. The administrative leader we seek will have strong interpersonal skills and emotional intelligence, This person will be able to prioritize the most impactful work while managing many tasks and competing deadlines. Skills that are helpful but not required include familiarity and experience with the UW-Madison and/or School of Education and its administrative systems. Interest and familiarity with the performing arts, particularly theatre, is a preferred.


Leads and performs activities that ensure that education and research programs are delivered effectively, efficiently, and securely. Supports, plans, organizes, directs, evaluates, and improves operations, education programs, research programs, and information systems. Performs administration, regulatory compliance, and operational services. Serves as the designee of and reports directly to the Department Chair providing leadership for the management team and is responsible for the administration of the Department’s research, teaching, and service programs. Acts independently on behalf of the Chair serving as the primary representative of the department to stakeholders defined as chair, faculty, staff, school, campus, and external (federal, state and external granting agencies). Criteria for use of this title series is determined at the UW institutional level. Please consult with your UW HR Department for additional information.

  • 10% Provides leadership for the strategic and short-term planning processes, as well as obtaining and validating data needed for strategic decision-making
  • 25% Provides leadership, guidance, and management of the department’s research, teaching and service programs, and staff to ensure efficient and effective operations
  • 5% Provides leadership and oversight of training programs
  • 5% Provides leadership and administrative oversight of basic and translational research programs including staffing, compliance, fiscal, information technology (IT), and facility needs
  • 35% Provides leadership in developing and administering budgets. Oversees financial operations including grants, contract, and other funds to ensure adherence to prudent and generally accepted accounting practices, and compliance with Federal, State, university, and sponsor rules, regulations, laws and bylaws
  • 5% Provides leadership for faculty recruitment, evaluation, development, and promotion processes
  • 5% Provides oversight and management of office and research space on and off campus, department information systems, and regional network development
  • 10% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor’s Degree
Bachelor’s degree required, preferably in business, arts management, non-profit administration, or a related field.

Master’s Degree


– Minimum of five years of experience leading an organization, department, project, or team is required.
– Demonstrated experience supervising 2 or more employees.

– Administrative experience in higher education or local, city, state government service is preferred.
– Preference toward experience in arts management, business, non-profit administration, or a related field.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:



Minimum $88,000 ANNUAL (12 months)
Depending on Qualifications
This position is eligible for a robust benefits package, including health, dental, vision insurance, life insurance, the Wisconsin Retirement System, and generous paid time off.

Additional Information:

If you need accommodations during the recruitment process, please email [email protected] and one of our Division Disability Representatives will contact you.

How to Apply:

Apply online by uploading a cover letter outlining your interest in and qualifications for the position, a current resume, and a list of three professional reference contacts.


Sarah Gomez Rendon
[email protected]
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Department Administrator II(AD026)



Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

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