Administrative Assistant - Nephrology

  • Full Time
  • Madison

Website University of Wisconsin

  • Location: Madison, Wisconsin
  • Category: Administration
  • Employment Type: Partially Remote
  • Employment Type: Staff-Full Time
  • Application Period Opens: Feb 13 2023 at 10:20 AM CST
  • Apply By: May 29 2023 at 11:55 PM CDT
  • Job Number: 272257-US


Job Summary:

This position provides administrative support to the Division of Nephrology, Department of Medicine (DOM), University of Wisconsin School of Medicine & Public Health (UW SMPH). The Administrative Assistant provides support to the Division of Nephrology faculty and APPs in the successful performance of their teaching, research, clinical, and administrative goals while maintaining a thorough knowledge of relevant policies and procedures of the Division, Department, School, and University. This position manages individual calendars, maintains the clinical call schedules, assists in coordinating, and participates in meetings, and facilitates effective communication both within and outside of the Division, DOM, and UW SMPH. This position is also a back-up for other Nephrology administrative staff when needed. The position must interface with outside physicians, administrators, researchers, and patients. This position functions under direct supervision from the Nephrology Division Administrator. The position will also receive daily work direction from, and work closely with, the Division Administrator.

This position requires excellent interpersonal, computer and organizational skills. It also requires the ability to work confidentially and independently while dealing with diverse communities of faculty/academic and health care /physician environment. A high level of professionalism is required of all UW Department of Medicine faculty and staff. The incumbent will be expected to exhibit and promote the finest characteristics of this profession and of a colleague. Professionalism is demonstrated by altruism, accountability, fairness and treating everyone with kindness, respect and dignity.

SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

Responsibilities: Administrative Assistant I (AD001)
Administrative Assistant II (AD002)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Associate’s Degree


– At least 1 year of providing administrative office support required
– Professional level and highly efficient use of Microsoft suite programs required
– Experience in healthcare administrative office or academic setting preferred

Work Schedule:

Monday – Friday 8:00 a.m.-4:30 p.m. flexible, to meet the needs of the division.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:



Minimum $20.00 HOURLY
Depending on Qualifications
This position is eligible for a hiring bonus in the amount of $5,000.

Additional Information:

– Outstanding interpersonal, human relations, verbal and written communication skills.
– Strong organizational skills with attention to detail. Ability to follow through and complete tasks in a timely and accurate manner.
– Courteous, responsive and service oriented to people from diverse backgrounds.
– Ability to work with diverse elements of Nephrology Division, such as academic staff, faculty and university employees as well as health care/physician environment.
– Excellent organizational skills and ability to handle a fast-paced, challenging, and stimulating office environment.
– Ability to manage competing priorities as well as the ability to work with independence in dealing with diverse groups required.
– Competence exercising judgment, discretion and independent decision making.
– Ability to adapt to and learn within a complex multidisciplinary environment.

Applicants for this position will be considered for the titles listed in this posting. The title is determined by the experience and qualifications of the finalist.

Please be aware that successful applicants are responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility.

How to Apply:

To apply for this position, please click on the “Apply Now” button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process. References will not be contacted without prior notice.


Kassie Hefty
[email protected]
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Assistant I(AD001) or Administrative Assistant II(AD002)



Employment Class:

University Staff-Ongoing

Job Number:



The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

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